Notice to Vacate Letter: Time to Move On

When it comes to moving out of your rental property, you need to have everything in order to ensure a smooth transition from one place to another. At times, you may need to give notice to your landlord or property management company that you intend to leave the property. This is done through a notice to vacate letter, which provides a record of your intentions and an opportunity to address any concerns before you finally move out. In this article, we’ll be taking a closer look at everything you need to know about notice to vacate letter.

What is a Notice to Vacate Letter?

A notice to vacate letter is a formal written communication that a tenant sends to their landlord or property management company, informing them of their intention to move out of the rental property. Typically, such letters are sent a specified number of days or weeks before the move-out date. It is essential to draft the letter professionally and politely, ensuring that all necessary information is included.

How to Draft a Notice to Vacate Letter

When drafting your notice to vacate letter, you need to ensure that it includes the following essential details:

1. The current date

2. Your basic information, including your name, address, and contact details

3. The landlord’s or property management company’s basic information, including their name, address, and contact information

4. The intended date of your move-out

5. The reason for your move-out (if necessary)

6. Your new contact address for receiving your security deposit

7. A thanks note for their consideration.

You should remain professional and polite when drafting this letter, as it may impact future references from your landlord.

What Happens After You Send a Notice to Vacate?

After sending a notice to vacate, there are several things that could happen. Your landlord or property management company may respond with a request to inspect the property, or for you to clean or fix certain items before you leave. They may also request that you show them the property before you exit. Typically, your landlord or property management company will confirm receipt of your letter and provide you with further information.

Can a Tenant Withdraw a Notice to Vacate?

Yes, a tenant can withdraw their notice to vacate letter. However, there are certain circumstances that need to be considered. For instance, if one has signed a fixed term lease agreement (6 months, 1 year), they may not be able to withdraw the notice unless the landlord agrees to it. In a month-to-month lease situation, on the other hand, you may be able to withdraw your notice at any time, although it’s always important to have a conversation with your landlord first before taking any action.


Moving out of a rental property can be challenging, especially if you don’t have everything in order. A notice to vacate letter is an essential element in ensuring a smooth transition and avoiding any misunderstandings with your landlord. By preparing a well-drafted, professional, and polite notice to vacate letter, you’ll have the peace of mind knowing that you have done everything possible to make the transition smooth. At the same time, it’s essential to prepare early enough and communicate well with your landlord to ensure that the move is hassle-free for both parties.